How it Works – Setting Event Programmes for Groups

Welcome to another episode of 'How It Works' with Intrinsiq! We're thrilled to show you how easy it is to set up new event programmes for groups using our platform. Come along as we walk you through the process, highlighting how Intrinsiq's vast experience in international education makes organising these events a breeze, especially for schools and language travel providers around the globe.  

Step 1: Go to Leisure > Add Leisure Programme   

Step 2: Create a title, dates, and relevant information. Click Save.   

Step 3: Go to Event Item and add the different leisure activities you will plan for that group.    

Step 4: Set each activity date, start, and end time.   

Step 5: Click on the zoom icon for each activity and you can add, logistics, notes, staff, costs etc.   

Step 6: Go to Groups > Groups Search. Find the Group you are working on.   

Step 7: On the Groups page, under programme, start typing the name of the programme you created. The system will load a list of programmes and you can click on the correct one.   

Step 8: Hit refresh, students belonging to that group will be automatically added to each activity within that programme.  

Benefits

Flexible Programme Durations  

You can create a wide range of programmes that can run for any duration, offering complete flexibility to suit your needs. Schools can plan their summer programme well in advance. Intrinsiq stores the arrival and departure dates of each group, and it will only assign the group to events that are running within that period. 

Effortless Programme Management  

Assigning a programme to a group lets you send it to agents well in advance. Additionally, you can add costs to the group page, allowing you to provide agents with a complete package quote, including course, accommodation, and activities.  

Customisable Activity Options  

If an agent or group wants to exclude a single excursion from the programme, simply click the exclude button next to the activity. This removes the activity for that specific group without affecting the programme for other groups.  

Efficient Pre-Planning  

Save time by setting up programmes before students arrive, allowing you to book all activities, staff, and transport in advance without needing to add each student individually. The system will also create a list of all the students that are booked for each activity, sorted alphabetically for each group. 

Don't miss our upcoming instalment in the "How it Works" series, where we'll explore the additional features, schools can utilize within Intrinsiq's Activities/Events section.