School Challenges vs Intrinsiq Solutions – Groups

Discover the future of international education with Intrinsiq as we present the latest article in our compelling series, "School Challenges vs. Intrinsiq Solutions". This edition explores the issues that schools face with inputting and managing group bookings in their systems, and the innovative and time-saving solutions that Intrinsiq has developed to help your team operate more efficiently, ensure accuracy, and reduce your workload!

Tired of spending all your time inputting students’ details into the system, especially for groups?

Intrinsiq has a variety of time-saving input methods to suit everyone! You can fill in the students’ details for the whole group all on one screen (instead of adding the records one by one), upload their details in bulk automatically from a CSV spreadsheet, or better still, send a unique link to the agent for each group and the agent inputs the students’ details themselves! Choose which method suits you best. Whichever one you use, you’ll be amazed at the amount of time you save!

Is it tedious and time-consuming having to change student-records one by one when the agent tells you about a change to a group?

We know what it’s like when a group changes their flight details, excursions, or how many lessons they want – and we know how long it can take to update this in the system.

With Intrinsiq this is no longer an issue – make the change just to the group-record, and all the student-records will be updated simultaneously! No more manual adjustments required in the student profiles. This is also useful when the group changes from one course/programme to another, and when an agent pays the invoice for a group.

Don’t worry, you can also make changes to students’ profiles individually if you need to – for example when a student has dietary requirements or is on a different flight/course to the rest of the group.

Do you find that you have to create multiple groups when some students in the group want to do different things to others?

Do you often get group-bookings from agents, where the students start off all doing the same thing when the booking is made, but they end up having different needs and packages? With Intrinsiq, there’s no need to create multiple groups! You can split the original group into sub-groups whenever you need to, while keeping the group as one unit for invoicing and tracking purposes. This is really useful when:

·       Some students are staying for 2 weeks while others are staying for 3 weeks

·       Part of the group is on one flight and the rest of the group are on another flight

·       Part of the group wants to do one course/programme and some of the students want to do another

Are your Sales and Accounts teams using another platform to send Quotes and Invoices to groups? Is it difficult to link these systems to the student admissions system, leading to mistakes and omissions?

Intrinsiq is an end-to-end system, so it’s easy to send Quotes and Invoices straight from Intrinsiq to the agent, ensuring accuracy and saving you time and effort. The Quotes and Invoices are linked to the group record and can be amended if necessary. Intrinsiq is also seamlessly integrated with several accounting systems for your convenience, including Quickbooks, Sage and Xero. This keeps the Accounts department automatically updated when any changes are made to the pro-forma invoice ahead of the group’s arrival, which saves time and also prevents errors and miscommunications.

At Intrinsiq, we are dedicated to finding excellent solutions for the specific challenges faced by language schools and educational institutions worldwide. Our innovative software makes processes much more efficient and effective, which empowers you to focus on delivering exceptional learning experiences to your students. We continually enhance our system to meet the evolving needs of schools, agents and groups. If you’re interested in discovering how the Intrinsiq platform can streamline your operations, please contact us at contact@intrinsiq.net !