Tired of Payment Confusion Slowing Down Admissions?

Managing payments in an international education organisation can often feel like trying to complete a puzzle with pieces scattered across different systems. Admissions and accounts teams find themselves out of sync, chasing updates, and wasting time manually tracking down information, all of which can delay the student experience and create unnecessary friction internally. But with the Intrinsiq solution, payment processing can be just as smooth and streamlined as the rest of your operations. 

Have you ever struggled to keep admissions and accounts aligned because they're using different systems to manage payments and bookings? 

When your admissions team is working from one platform and your accounts team from another, it’s easy for things to fall through the cracks. Updates get missed, communication becomes fragmented, and confirming a student’s place can be held up by uncertainty over payment status. Intrinsiq integrates directly with leading accounting systems—including Xero, QuickBooks, Sage, and others—so both admissions and accounts are always on the same page. No need to send emails or make phone calls to check payment status; it’s all connected, accurate, and available in real time. 

Do your admissions staff often need to manually chase the accounts team for payment updates before confirming a student’s place? 

Manually requesting updates slows everyone down. Admissions can’t proceed confidently, and accounts are constantly interrupted. Intrinsiq integrates with trusted payment gateways such as TransferMate, PayPal, and Flywire, allowing real-time communication between the payment platform and Intrinsiq. As soon as a student makes a payment, the system is automatically updated with the latest status—whether it’s paid, processing, or received in your bank account. No more back-and-forth. Just accurate, up-to-date information exactly when you need it. 

Have you experienced confusion or delays when agents send bulk payments covering multiple invoices? 

Bulk payments from agents can be especially tricky to reconcile—often arriving as a lump sum with little indication of which student or invoice it applies to. Intrinsiq solves this with a flexible receipts function. Simply create a receipt, select the relevant agent, and all unpaid invoices associated with them will appear. You can then easily allocate the correct amount to each invoice—whether it’s a full payment or partial. It’s fast, accurate, and takes the guesswork out of reconciliation. 

Is it a challenge to get a real-time view of who has paid—especially with a mix of individual and agent payments across multiple platforms? 

When payments are spread across different systems and manually tracked, it’s difficult to get a clear picture of what’s been paid and what’s outstanding. That can lead to delays, miscommunication, and unnecessary stress. With Intrinsiq’s integrations, payment statuses are always current. Whether a payment is made through your accounting software or directly via a payment gateway, statuses are automatically updated within the system. That means your admissions team can work without constantly chasing updates, and your accounts department can focus on their tasks with fewer interruptions. 

One platform. One source of truth. 

Intrinsiq brings clarity, consistency, and control to payment management—connecting your teams and systems so everyone has the information they need, when they need it. Whether you're dealing with students, agents, or multiple campuses, our platform ensures a smooth experience for all. 

Want to streamline your payments and simplify your school’s operations?  Let’s talk — contact us at contact@intrinsiq.net.