Group bookings are a major part of the operations for international education providers, especially during the summer season when both schools and agents are at their busiest. With that in mind, efficiency is everything. That’s exactly where Intrinsiq’s Group Bookings function comes in, offering a streamlined way to manage large student groups with minimal back-and-forth and maximum clarity.

Keep the Focus Where It Belongs: On Students

At Intrinsiq, we believe your time should be spent delivering an exceptional experience to your students—not buried in email threads or repetitive admin. That’s why our platform is designed to cut out the unnecessary steps, helping both schools and agents get from enquiry to enrolment faster and more efficiently.

In this article, we’re walking you through the Group Bookings process on Intrinsiq and why it’s such a valuable tool, especially when you’re dealing with multiple bookings at scale.

The Group Booking Workflow – Step by Step

Let’s break it down:

Step 1 Click on Groups, then select “Add Group”

Step 2 Input the group details, including group name, number of students and leaders, agent, accommodation type, and any other relevant info.

Step 3 Click “Save”. At this point, the system will automatically generate a record for each student in the group—no need to create them one by one.

Step 4 Add the relevant course, transfers, and additional charges. These are applied across the group, updating each individual student record automatically.

Step 5 Entering Student Data

You’ve got three options here, depending on what works best for you or your agent:

Manual Entry – Fill in all student fields from a single page listing every record, allowing you to enter data quickly across the board.

CSV Upload – Import student details via a CSV file, and the system will update all relevant fields accordingly.

Agent Link – Intrinsiq can generate a custom email template with a secure link. This gives agents access to the student records they need to complete—defined entirely by the school. As they fill in and save the fields, the system updates live in real time.

Why It Works So Well

Agents Can Input Data Themselves

As described in Step 5, giving agents access to enter student data directly into the system saves everyone time. Instead of the traditional email–spreadsheet–manual-entry route, the agent enters the data once, and it’s done. Schools skip the double handling, and accuracy improves in the process.

One Change, One Update – for the Whole Group

When it comes to making changes, Intrinsiq makes group management easy. If one detail—like meal plans or accommodation type—needs to be updated, you can apply that change once, and the system rolls it out to every record in the group. You can also notify specific staff members about updates, keeping everyone informed without extra legwork.

Designed with Schools in Mind

Intrinsiq’s Group Booking feature isn’t just a handy add-on—it’s a core part of our system, created by professionals with direct experience in international education. We understand the challenges of the sector and design solutions that make real operational improvements.

Interested in learning how Group Bookings could save your team time and stress this summer? Drop us a message at contact@intrinsiq.net - we’re always happy to walk you through it.

A Smarter Way to Handle Group Bookings with Intrinsiq