Intrinsiq Tips & Tricks: Emails That Keep Up with You
Here are some Tips & Tricks on Intrinsiq, shared by Jonas Farrugia, Sales Manager. This time, the focus is on Dynamic Emails, a feature that regularly stands out in conversations with clients. Jonas shares how organisations are using Dynamic Emails in practice, why it resonates so strongly with teams, and what makes it such a valuable communication tool within Intrinsiq.
How Dynamic Emails Work - What Clients Tell Me
When I’m speaking with clients, one of the first things they notice about Dynamic Emails is how naturally it fits into the Intrinsiq workflow. They don’t have to leave the system or manage communication separately, everything happens directly from searches, reports, and dashboard entries they already rely on.
Clients often tell me how much they value being able to start with an email template that’s already structured correctly. The system automatically pulls in relevant details for each recipient, which means emails remain personalised even when sent in bulk. It’s a big relief for teams who regularly communicate with students, parents, host families, or agents.
Another feature that gets a lot of positive feedback is the preview option. Before sending, staff can see exactly how each email will appear to the recipient. That final check gives them confidence, particularly when dealing with external stakeholders.
Document handling is also a key part of the process. Clients appreciate being able to attach files directly or include dynamic Word templates already stored within Intrinsiq, keeping all communication consistent and professional.
Why Dynamic Emails Matter - From a Sales Perspective
From what I see across different organisations, Dynamic Emails solve a very real problem: the balance between speed and personalisation.
Clients frequently mention how much time they save by using templates, without their emails feeling automated. The dynamic fields handle the personal details accurately, which reduces errors and removes the need for repetitive manual checks.
Consistency is another major advantage. Teams can standardise their communication while still allowing flexibility to tweak messages when needed. That’s especially important when multiple staff members are communicating with the same groups of people.
Tracking and reporting also come up regularly in discussions. Being able to monitor delivery status and export recipient lists gives teams better visibility over their communications and supports more organised follow-ups.
What stands out to me most is that Dynamic Emails don’t feel like an add-on. They’re built directly into Intrinsiq, which helps clients stay organised and maintain a smooth, efficient workflow.
Jonas’ Tips & Tricks (Based on Client Best Practice)
Encourage teams to create templates for their most common communications
Save variations of templates instead of overwriting them, especially for different audiences
Use the preview function as a final quality check before sending
Combine dynamic emails with dynamic document templates for a complete communication process
Dynamic Emails are a clear example of how Intrinsiq helps organisations communicate more effectively while saving valuable time. By combining automation, flexibility, and integrated workflows, the feature supports teams in delivering accurate, professional, and personalised communication.
Keep an eye out for the next Intrinsiq Tips & Tricks instalment. To learn more about Dynamic Emails or Intrinsiq in general, feel free to contact us at contact@intrinsiq.net.